Last updated: April 2019

This health portal is provided by BE YOU COACHING & CONSULTING GMBH.

1. Introduction

Be You Coaching & Consulting GmbH respects and protects the privacy of the users of the portals that we offer and manage on behalf of our clients. This privacy statement contains details about our approach to privacy and how we collect, process, use and protect your personal information.

This privacy statement applies to data collected by Be You Coaching & Consulting GmbH or on our behalf through information you provide or from imported data from authorized and approved sources. It does not apply to data collected via other websites, products or services approved by Be You Coaching & Consulting GmbH.

2. Collection of your personal data

The service prompts you to enter an identifier/user name and password to log in. The first time you log in to the service, the service prompts you to create an account. To create an account, you may need to provide personal information such as your name, date of birth, email address, and in some cases the last/first four digits of your Social Security Number (SSN). These are only required to confirm your eligibility to access the Health Portal by comparing them with an information file.

We use the email address you provide when creating your account to notify you that news or new information has been made available to you on the Health Portal, or to inform you of some new features or functions that are now available on the Health Portal.

By default, you are the custodian/administrator of any records or information you create that you submit to the Health Portal. You can invite other people to access your data through the Sharing and Permissions section. You may want family members, nurses and your doctor to have access to your personal health information. You can choose to have full access (with the ability to view and change the information) or to view only the information. You can also choose which areas of the health portal you want them to access and how long they can access them. You will receive notifications when one of these authorized individuals views your information. Some of the information stored on the Health Portal can be very sensitive, so you need to think carefully about who you share the information with and to whom you give access to your personal health information

The customer can enter the following data, whereby the points marked with a * are mandatory fields.

  • First Name *
  • Middle Name
  • Last Name *
  • Date of birth *
  • SSN
  • Gender *
  • Address 
  • City
  • State
  • Zip Code
  • Email *
  • Phone #
  • Username * (could be Email)

3. Security

Transmissions over the Internet are never 100% secure or error-free. However, we take all reasonable steps to protect your personal information from loss, misuse and unauthorized access, disclosure, alteration and destruction.

4. Sharing your personal health information

A key feature of the Health Portal is the ability to share your health information with people and services that can help you achieve your health-related goals. For example, you can share your health information:

  • To allow a family member or loved one to manage your health information. 
  • To contact your doctor or other healthcare professional. 
  • Providing Information to Coaches and Trainers 
  • To provide information for a health attorney or health consultant. 

You can share information on the health portal with another person by sending an invitation e-mail generated by the Be You Coaching & Consulting GmbH platform. If the person who requested you to share your information accepts your invitation to share it, you have granted them access to that information. You can indicate how long you have access and whether you can change the information in the health portal.

You may also give other people, such as your spouse, full access to all your health information contained on the Health Portal. Full access is the broadest level of access, so you should think carefully before granting full access to your health information. Any person to whom you grant access to the completion has the same functions as you as a user and account holder, including accessing, modifying, deleting and sharing all information in the record. A person who has full access to your account may also revoke access to your account for any other person to whom you have granted access to the Health Portal, including you. For this reason, you should carefully consider who you grant full access to your account.

5. How we use your personal data

We use personal information collected through the Health Portal, including health information, to help you evaluate your overall health and disease risk. We will also include your responses in aggregated and unidentified reports provided to your employer. AT NO TIME WILL YOUR EMPLOYER BE ABLE TO SEE OR ASSOCIATE YOUR INDIVIDUAL RESPONSES TO THE HEALTH ASSESSMENT QUESTIONS.

Be You Coaching & Consulting GmbH may access and/or disclose your personal information in the good faith belief that disclosure is necessary or in the interest of protecting or exercising the legal rights of our or others, e.g. in connection with law enforcement inquiries, in connection with legal proceedings or disputes, or to protect the personal safety and well-being of users of the health portal or members of the public. Personal information collected on the Health Portal is stored and processed only in Europe.

6. How we collect information and statistics 

Be You Coaching & Consulting GmbH may use aggregated and identified information collected through the Health Portal to improve the quality of the Health Portal. This aggregated information is not associated with any individual. Be You Coaching & Consulting GmbH will not use your personal data from the paper Health Assessment for marketing purposes without Be You Coaching & Consulting GmbH’s prior consent.

7. Delete your data

You may request at any time that Be You Coaching & Consulting GmbH delete your health information collected via the health portal. Please contact the address given at the end of this privacy policy.

8. Links to other websites

The health portal may contain links to other websites. We are not responsible for the content or privacy practices of those websites, including the use of any personal information about you collected by those websites. We do not intentionally transfer personally identifiable information about you to websites we link to, but we require that all providers of applications for tools included in the Health Portal adhere to this Privacy Policy.

9. Privacy of Minors

The health portal is intended for adults. We do not intentionally or knowingly collect personal or personal health information from anyone under the age of 16. We ask individuals under the age of 16 not to submit personally identifiable information to the Health Portal.

10. Security of your personal information

Be You Coaching & Consulting GmbH strives to ensure the security of your personal data. We use a variety of security technologies and procedures to protect your personal data from unauthorized access, use and disclosure. For example, we store the personal information you provide on restricted access computer servers located in controlled facilities and the information is stored at various encrypted locations. 

11. Enforcement of this Privacy Policy

If you have any questions about this statement, you should first contact BE YOU COACHING & CONSULTING GMBH. You should notify BE YOU COACHING & CONSULTING GMBH immediately if you feel that your personal information has been tampered with or if you feel that your privacy has been violated for any reason.

12. Changes to this privacy policy

We may update this privacy statement from time to time. If we do, we will also revise the “last updated” date at the top of the Privacy Statement. We encourage you to read this Privacy Statement periodically to understand how we can help protect the personal information we collect. Your continued use of the Health Portal constitutes your acceptance of this Privacy Policy and any updates. Please note that this Privacy Policy and all decisions you make on the Health Portal do not necessarily apply to any personal data you provide to Be You Coaching & Consulting GmbH in connection with other, separately operated products or services of Be You Coaching & Consulting GmbH.

13. Contact information

Be You Coaching & Consulting GmbH welcomes your comments on this privacy statement. If you have any questions about this statement or believe that we have not adhered to it, please contact us.